sparring partner
Your Partner for Unforgettable Experiences
Helmchen Event + Location - From initial planning to flawless execution, we deliver creative solutions for extraordinary events in Berlin
EVENT PLANNING
When Every Detail Counts
The diversity of event concepts comes to life in conferences, congresses, meetings, team-building activities, innovative corporate events, cultural highlights, and private celebrations. Yet, all events share one common challenge: piecing together countless elements to form a cohesive whole. At Helmchen Event + Location, we turn your vision into a beautifully crafted reality. Our process is divided into three key project phases—from the initial idea to seamless execution and post-event follow-up.
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Together with you, we refine your event vision, define clear objectives, and set the budget. We scout the perfect venue in Berlin or beyond—whether it's a historic landmark, a contemporary event space, or a unique outdoor location.
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After setting the framework, the experts at Helmchen Event + Location focus on the fine-tuning: logistics, program design, scheduling, and optional participant management.
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On the big day, we coordinate the event and ensure everything runs smoothly, so you can enjoy the moment. Afterward, we evaluate the project together and look forward to your feedback.
Our Team: Expertise, Passion & Authenticity
We are the people behind Helmchen Event + Location
What unites us is our passion for events—a love we bring to life with creativity, dedication, and deep expertise. With a total of 25 years of experience in the event industry, each team member is unique and brings exceptional knowledge that makes your event truly special.
We know that behind every successful event, besides planning and organizing, there is also true dedication and attention to detail. And that’s what drives us: embracing challenges, staying authentic, and creating tailor-made solutions that are unique and extraordinary.
With heart, expertise, and passion, we create unforgettable moments—always professional, always with a smile.
Lydia Lamprecht
Event, Sales & Personal
EmailLydia is the heart of the company for over 10 years and captivates everyone with her warm smile
Romina Kounelis
Event, Sales & Marketing
EmailWith positive energy, she brings fresh momentum to our projects
Joachim Paul
Building Management
A true all-rounder who masters every challenge with his craftsmanship and experience!
Christian Warzecha
Event, Sales & Location
EmailHis attention to detail ensures that nothing goes unnoticed
Lotti
Office & Feelgood Managerin
She always creates a relaxed atmosphere and brings smiles to everyone.
EVENT ORGANIZATION
Turning Ideas into Memorable Experiences
Our event organization is a comprehensive process designed to ensure that your idea doesn’t remain just an idea but evolves into an unforgettable experience. From initial concept development to final execution, we are by your side, guaranteeing that every detail aligns with your vision.
As a full-service event marketing agency, we create a seamless blend of creative vision and strategic planning, ensuring your event is both visually stunning and highly effective. Our experts collaborate closely with you to transform your ideas into a well-thought-out, structured event strategy.
Our expertise is built on years of experience working with national and international clients. We know how to bring brands and messages to life, delivering maximum impact and leaving lasting impressions.
Tailored, innovative, and practical—your event should not only be successful but truly unforgettable. Trust in our expertise, and let’s turn your event into the highlight it deserves to be.
EVENT EXECUTION
Production is the Key to Success
The big day has arrived... To bring your brilliant idea and perfect plan from theory into reality, we take care of the entire event production. You can focus on what matters most, while we handle everything—from power supply to table décor selection. We understand that every element of your event matters and give each detail the attention it deserves. Coordinating various tasks and responsibilities is essential to ensure a smooth and flawless execution.
Event Execution - Our Focus is on:
Final Coordination with Service Providers
Confirming arrival times and services with all partners, such as caterers, technical providers, decorators, photographers, etc. Finalizing last-minute details, including menu changes or technical requirements.
Setup and Technical Requirements
Ensuring the venue is decorated and arranged as planned. Overseeing the setup of stages, lighting, and sound equipment. Testing equipment like microphones and projectors before the event begins.
Check-in Management
Setting up a reception area for guests. Preparing guest lists and, if desired, name tags. Briefing staff to ensure smooth operations.
Timeline and Program Coordination
Ensuring that both the event timeline and program are clearly communicated and monitored. Coordinating the different segments of the event, such as speeches, presentations, and breaks.
Guest Management
Welcoming guests and providing relevant information. Serving as the point of contact for all guest inquiries, ensuring their experience is seamless and enjoyable.
Punctuality and Flow Control
Monitoring the schedule to ensure everything runs as planned. Coordinating all service providers to guarantee smooth execution.
Catering and Refreshments
Supervising catering and food distribution to ensure all guests are well taken care of. Acting as the point of contact for any catering-related questions or issues.
Emergency Management
Preparing for unexpected events such as technical failures, weather changes, or medical emergencies. Having emergency contacts and plans ready for any situation.
Your events are our passion:
Creating unforgettable moments
Conference & Convention
Helmchen Event + Location organizes your conferences and conventions in Berlin – professionally, inspiringly, and with the latest technology.
Workshop & Seminar
Helmchen Event + Location will inspire your workshop, seminar, and team-building participants at the most exciting locations in Berlin.
Corporate Event & Get Together
Celebrate corporate events and informal get-togethers with Helmchen Event + Location, and honor your team and achievements.
Networking Event
With Helmchen Event + Location, you can organize networking events that create new connections and strengthen professional networks in Berlin.
Exhibitions & Product Presentations
Present your brand at exhibitions in Berlin with Helmchen Event + Location and showcase your products in the perfect setting.
Photoshoot & Film Production
Make use of Berlin's creative atmosphere and plan your next photoshoot or film production with Helmchen Event + Location.
Summer Party & Christmas Party
Let Helmchen Event + Location turn your summer and Christmas parties into unforgettable experiences.
Dinner & Gala
Helmchen Event + Location serves culinary highlights in a stylish setting, making your dinner party or gala the event of the season in Berlin.
Wedding & Private Events
From romantic to extravagant – with Helmchen Event + Location, your wedding will be a dream, and your private party in Berlin unforgettable.
Dream Event in Berlin?
3 Steps to Your Perfect Event:
1. Share Your Vision
Tell us your wishes—online or by phone!
2. Plan Together
Free consultation & a tailor-made concept.
3. Relax & Enjoy
We take care of everything!
Your Unforgettable Event in Berlin.
